General Information & Frequently Asked Questions

The Heart Rhythm Society's Annual Scientific Sessions is the premier event for anyone involved in research or delivery of arrhythmia care or services.

 

Americans with Disabilities Act Statement

The Heart Rhythm Society supports the Americans with Disabilities Act. Should you require a specific accommodation or service to accommodate your participation at Heart Rhythm Society's Annual Scientific Sessions, please indicate so at the time of registration. An HRS staff member will contact you to assist with special arrangements.

Age Policy

Due to liability restrictions, no one under the age of 16, including infants and toddlers, will be permitted to attend Heart Rhythm Society's Annual Scientific Sessions or to enter the Exhibit Hall at any time.

Attire

Business dress is encouraged for all events at the Scientific Sessions. It is often difficult to control the temperature in a large ballroom, so plan to dress in layers and/or bring a sweater or jacket. Comfortable shoes are a must!

Dietary Needs

Attendees of the Wednesday Summits and the Women in EP Networking Luncheon who have special dietary needs are asked to indicate so at the time of registration. Kosher and vegetarian meals are not available unless notification is provided in advance. Special meal tickets are included for those who indicate a special dietary need for these events.

Language

The official language of the Annual Scientific Sessions is English. Simultaneous translation will not be available.

Location

Official sessions and events will be held at the Boston Convention and Exhibition Center, 415 Summer St, Boston, MA 02210.

Media

Inquiries regarding news releases and media briefings should be directed to media@HRSonline.org.

 

Housing

  • What is the housing deposit policy?

    No deposit is required when making your hotel reservation, however reservations must be secured with one of the following credit cards at the time of booking: American Express, Visa, and MasterCard. If you prefer to send a check deposit, checks must be made payable to onPeak and must accompany your housing request. Please do not include your registration payment with you hotel deposit. Checks should be mailed directly to onPeak and must be received by March 24, 2018.

    • Credit cards will be charged one night's room and tax per room on or around April 16, 2018 by your confirmed hotel.
    • Purchase orders are not accepted.
    • Wire/bank transfers are not accepted.
    • Please refer to the individual hotel cancellation policy listed in your hotel confirmation.

    onPeak and the Heart Rhythm Society cannot acknowledge receipt of a faxed form. Please retain your transmittal report until you have received your hotel/housing confirmation from onPeak.

  • Who is the Housing Company?

    onPeak will serve as Heart Rhythm Society's official housing company. Any questions related to housing should be directed to onPeak by calling +1-855-906-2267 or +1-312-527-7300 or by emailing hrs@onpeak.com. Registration for Heart Rhythm 2018 is required in order to reserve a room within the Heart Rhythm 2018 housing block.

  • How do I reserve a hotel room?

    You must be registered for Heart Rhythm 2018 in order to reserve a hotel room. Once you complete your registration online, your registration confirmation will provide you with information on how to reserve a hotel room.

Registration

  • What is my Heart Rhythm Society Customer ID Number? Where do I find it?

    The Heart Rhythm Society Customer ID Number is a unique, six-digit number assigned to your customer record. If you are a Heart Rhythm Society member or a previous Scientific Sessions attendee, this number was provided with your registration notice. If you cannot locate your Customer ID Number, contact the Heart Rhythm Society at info@HRSonline.org.

  • Who is the Registration Company?

    Convention Data Services (CDS) serves as Heart Rhythm Society's official registration company. Any questions related to registration should be directed to CDS by calling +1-800-748-5052 or +1-508-743-0529 or by emailing HRS@xpressreg.net.

  • What is the payment policy?

    The Heart Rhythm Society accepts the following credit cards: American Express, VISA and MasterCard and checks drawn by a United States bank, in United States dollars. The registrant must pay all fees or charges connected with registration at the time of registration. Credit cards will be charged immediately. Make checks payable to Heart Rhythm Society.

    • Registration Forms will not be processed without full payment to the Heart Rhythm Society.
    • Purchase orders are not accepted.
    • Wire/bank transfers are not accepted.
  • How and when will I receive my registration confirmation?

    Registration confirmations are provided via email within 72 hours of receipt of your registration with payment in full plus additional documentation (if necessary). If you do not receive confirmation within 72 hours, please contact Convention Data Services (CDS) at +1-800-748-5052 or +1-508-743-0529 or HRS@xpressreg.net.

  • How do I register?

    Convention Data Services (CDS), the official registration company of Heart Rhythm 2018.

    Member registration for Heart Rhythm 2018 opens on December 12, 2017. Non-member registration opens January 11, 2018. When registration opens, you may register online. If you register by fax, by mail, or by phone, the following restrictions apply:

    1. Service Charge: A $25 service charge will be applied to all registrations completed by fax, email, by mail or by phone.
    2. Adjustment Clause: If there is a discrepancy with the addition of money items on the form, the total will be adjusted by CDS and the registrant will be charged the corrected amount on their credit card.
  • How do I re-print my confirmation letter?

    If you have registered for Heart Rhythm 2018, the link provided with your confirmation email enables you to enter your badge number and email address to log-in and perform the following functions.

    • Update your contact information
    • Upgrade your registration (when available)
    • Print a Letter of Invitation for visa application
    • Print a receipt
    • Resend a confirmation
    • Generate an invitation to invite a colleague to Heart Rhythm 2018
    • View a sample badge
    • Access hotel information
  • When will I receive my badge and materials?

    You may pick up your badge and materials at the self-service registration kiosks located in the North Lobby of the Boston Convention & Exhibition Center, 415 Summer Street, Boston, MA USA.

    Attendee Registration will be open at the following times:

    Tuesday, May 8

    4 – 7 p.m.

    Wednesday, May 9

    6:30 a.m. – 6:30 p.m.

    Thursday, May 10

    6:30 a.m. – 6 p.m.

     Friday, May 11

    6:30 a.m. – 6 p.m.

    Saturday, May 12

    7 a.m. – 1 p.m.

  • How much is the registration fee for Heart Rhythm's Annual Scientific Sessions

    The registration fees for Heart Rhythm 2018 depend on factors such as membership in the Heart Rhythm Society and package selected. Please visit Heart Rhythm 2018 Registration Rates for more information.

  • What is included in the Heart Rhythm registration fee?

    Heart Rhythm Society is pleased to offer the following registration packages.

    PREMIER Registration Package
    With Premier Registration you receive all-access to Heart Rhythm 2018 Scientific Sessions and Exhibits, plus: 

    • Access to all three Summits
    • Online access to Heart Rhythm On Demand and Summits On Demand – the ultimate digital library of the latest in heart rhythm disorders
    • Expedited onsite registration

    GENERAL Registration Package
    Enjoy all the innovative programming of Heart Rhythm 2018 Scientific Sessions and Exhibits, as well as online access to Heart Rhythm On Demand.

    Other Registration Categories
    Undergraduate Students and those with One-Day Registration have access to Heart Rhythm Scientific Sessions and the Exhibit Hall (when open) only. Heart Rhythm On Demand may be purchased for an additional fee. 

    Sessions which Require an Additional Fee

    • HRS Physician Leadership Series
    • Women in EP Luncheon
    • Access to the Summits is available only with Premier or One-Day (Wednesday) Registration.

    All registration packages include admission to the following:

    • Attendee Networking Breakfast (Wednesday)
    • Opening Plenary (Wednesday)
    • Allied Professionals Forums (Wednesday)
    • Basic/Translational Science Forum (Wednesday)
    • Hands-On Education Session
    • Core Curricula
    • Meet-the-Experts
    • Mini Courses
    • How-To Sessions
    • Case-Based Tutorials Complication Theatre
    • Debates Rapid Fire Cases
    • Translational EP
    • Featured Symposia
    • Mini-Board Review
    • Oral Abstract and Poster Presentations
    • Technical Exhibits
    • EPicenter
    • Featured Poster Presentations
    • Joint Sessions
    • Awards and Recognition Ceremony followed by the Presidents’ Reception (Friday)

     

    Please visit Heart Rhythm 2018 Registration Rates for more information.

  • Which events require an additional ticket?

    The following events require an additional ticket:

    The HRS Physician Leadership Series - Tuesday, May 8; Time TBD
    More information to come.

    Women in EP Luncheon - Friday, May 11; 12:15 - 1:15 p.m.
    More information to come. 

Heart Rhythm On Demand

Membership

  • What if I am not a Society member?

    Non-members who do not wish to apply for membership may obtain their Customer ID number by calling 800-748-5052 or e-mailing HRS@xpressreg.net. If you have not participated in a Heart Rhythm Society activity before, please register using your last name and e-mail and a Customer ID will be automatically assigned to you. All non-members must register at the non-member rate.

    Anyone applying for membership with the Heart Rhythm Society during the Heart Rhythm registration period must have their completed application packet (application, CV and dues) approved by the Society prior to registering for Heart Rhythm's Annual Scientific Sessions. The Society will not reimburse the difference between the member and nonmember rates to Heart Rhythm attendees whose completed applications are approved after they register for Heart Rhythm's Annual Scientific Sessions. Completed membership applications for new members must be submitted prior to the early registration deadline.

  • What are the requirements for member registration?

    Anyone applying for membership with the Heart Rhythm Society during the Heart Rhythm registration period must have their completed application packet (application, CV and dues) approved by the Society prior to registering for Heart Rhythm's Annual Scientific Sessions. The Society will not reimburse the difference between the member and nonmember rates to Heart Rhythm 2018 attendees whose completed applications are approved after they register for Heart Rhythm.

Other

  • How do I correct outdated contact information in my customer record?

    Please log in to the Heart Rhythm Society website to view and  update your Online Profile.

  • Photography & Filming

    Professional photographs, audio, and video will be captured during the Scientific Sessions. Attendees hereby grant HRS and its representatives permission to photograph and/or record them at the Scientific Sessions and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you.

Faculty Registration

  • What happens if I register for the meeting and then find out I am an Abstract Presenter? Do I get a refund?

    Yes, your Scientific Sessions registration fee, less the Abstract Presenter registration fee, will be refunded automatically by CDS. This applies only to the first/primary author. There is an additional fee to upgrade to the Premier Registration Package to attend AF Summit, VT/VF Summit, Lead & Device Management Summit.

  • What is the payment policy for Scientific Sessions faculty?

    The registration fee is waived for invited faculty. To receive complimentary registration, please register using your unique registration link. Fee to attend Summits, however are not waived - upgrade to Premier Registration is required. If you are participating in one (or more) Summits as a chair, invited speaker, abstract presenter, or panelist, you are not required to upgrade to the Premier Registration Package to gain access to the session on the day of presentation.

Heart Rhythm Cancellations/Refunds

  • How do I cancel my meeting registration and get a refund?

    The following terms and conditions are in effect for Heart Rhythm 2018:

    • There is a $25 service charge for emailed, mailed, or faxed registration forms, or registration by phone.
    • Cancellations and requests for refunds require a written notification via email: HRS@xpressreg.net.
    • Cancellations and requests for refunds must be received on or before 11:59 p.m. Eastern time, on April 20, 2018. Refunds will not be granted after this date
    • Refunds will not be processed for no-shows.
    • One-day Registrations are non-refundable.
    • Purchase of the Physician Leadership Series is non-refundable.
    • All refunds are at the discretion of the Heart Rhythm Society
    • All refunds are subject to a $75 processing fee.
    • Approved refunds will be issued within 45 days after the close of the meeting and posted by the same method of registration payment.
    • Substitutions require a written notification to: HRS@xpressreg.net.
    • Substitutions may be made at any time, and must be for an attendee from the same institution as the original registrant.
    • Telephone requests for cancellations and substitutions will not be honored.
    • You must be an active member at the time of registration to qualify for member registration fees.
    • If you are submitting a new application for membership, it must be completed by April 30, 2018, in order to register as a member onsite.
    • The Heart Rhythm Society does not reimburse the difference between the member and non-member registration rates to any Heart Rhythm 2018 attendee who registers before becoming a member.
    • Professional photographs, audio, and video will be captured during the Scientific Sessions. Each attendee hereby grants HRS and its representatives permission to photograph and/or record them at the Scientific Sessions and to distribute, broadcast, use, or otherwise globally disseminate, in perpetuity, such media without any further approval or payment.
    • Children under the age of 16 are not permitted at any time at official Heart Rhythm 2018 events including Scientific Sessions and the Exhibit Hall.
  • How may I substitute my registration?

    Written notification of substitutions must be received by CDS on or before April 20, 2018. The Heart Rhythm Society reserves the right to collect or retain the balance of registration fees in the event that the substitute’s membership category differs from the original registrant. Submit substitutions in writing to:
       
        Heart Rhythm 2018
        c/o Convention Data Services
        107 Waterhouse Road
        Bourne, MA 02532
        Fax: 508-743-9636
        Email: HRS@xpressreg.net

Contact Information

INSTAGRAM @HRSonline

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