At the Heart Rhythm Society, we have various names for the role of the session moderator (i.e., Chair, Translator, and Moderator). While the title may differ by session, the responsibilities for individuals in this role remain the same. The following is a checklist designed to provide guidance for participants in this role.
- Monitor the session for bias and report any potential conflict of interest found in presentations.
- Provide brief commentaries during the session to help attendees understand the importance of the science presented and the relationship between the presentations (if applicable).
- Ensuring the session runs smoothly and on schedule.
- New this year, all session chairs are required to participate in a chair call.
Oral Abstract Chair
The Chair must announce the abstract title and the name of the presenter for each presentation. This information is available in the session overview section of your original invitation, Online Itinerary Planner, and mobile app. At the end of each session, the Chair(s) are asked to moderate a 5 – minute Q&A.
Each Translational Electrophysiology Session is assigned a “Translator,” chosen for his/her recognized ability in applying fundamental scientific principles to the clinical practice of electrophysiology. Tasked with keeping the session dynamic and interactive, Translators will preside over the session and will interrupt speakers during their presentation when "translatable" concepts are mentioned. Translators have the option of uploading a presentation for their talk during the Translational EP sessions. However, a presentation is not required for this role.
The translator will give a 5 minute introduction at the beginning of the session, ask questions during each presentation and moderate a 5 minute discussion with attendees at the conclusion of each presentation.
Important Information & Frequently Asked Questions
On Site Chair Report
A Chair Report will be available in the session room for you to complete. In this survey Chairs are asked to report any COI or bias presented by a speaker. This form can also be used to rate presentations and session flow.
What to do if you are informed that a speaker, the co-chair, or yourself now has a scheduling conflict and can no longer attend the meeting?
All participants are asked to notify Scientific Sessions staff if a scheduling conflict occurs. Please email firstname.lastname@example.org with your (or the person you are speaking for behalf) full name, the sessions you have a scheduling conflict (if not the entire meeting), and potential replacement for the role (if any).
"No Shows" — if a presenter fails to appear, replace their talk with a brief commentary regarding the presentations presented thus far and the connection/relationship between the presentations (if any). In addition, please be sure to note the name of the speaker that did not show on the Chair Report.
How to locate my session information or view my confirmed roles?
The Heart Rhythm Society staff will periodically send information and updates about the conference. To view a summary of all of your roles and session participants view the confirmation page of the original invitation. Session length and number of participants can be found in the Session Overview section of your original invitation.
When should I contact the participants in my session?
For some participants, this is their first time presenting at Scientific Sessions or they may need some guidance on their presentation. It is preferred that session chairs begin contacting their faculty participants beginning in January to assist with any questions or concerns the individual(s) may have.
Review disclosures; notify the society of any potential Conflict of Interest (COI) or bias
Prior to the annual meeting, session chair(s) are responsible for reviewing the financial disclosures and potential conflicts of each participant in their session (including the co-chair). If a conflict/perceived bias is found, the chair(s) should contact the Scientific Sessions staff as soon as possible. Our team will report your concern(s) to the program committee and provide you with a response/resolution.