Faculty Training

Faculty Engagement Plan

Faculty participants are essential to our meeting; we empower them by providing information and resources to be utilized during their preparation for their role(s). Download the Faculty Engagement Plan to view an illustration of your responsibilities as a faculty participant.

The Faculty Engagement Plan can be used by new and senior faculty participants to collaborate and prepare for Heart Rhythm 2017!

New! Presentation Time Requirement

A good rule of thumb is to prepare approximately 1 slide per minute. For example, if the length of your presentation is 15 minutes you should have no more than 15-20 slides. A cut off timer will be utilized during all speaker PowerPoint presentations to ensure attendees have an opportunity to engage with the faculty.

 
  • Do I Need to Prepare a Presentation?

    Yes

    No

    Optional

    General Presentation Title (Invited Speakers) or Oral Abstract Presenter

    Late-Breaking Clinical Trials Presenters

    Translator

    Antagonist/Protagonist Rebuttal

    Session Chairs and Co-Chairs

    Abstract Commentator

    Panelist

    Discussant

    Expert Commentator

    Expert Moderator

    Moderator

    Judge

  • Do's and Dont's for Your PowerPoint Presentation
    • Avoid Busy slides: When preparing your slides, you really want to ensure that your design is clear and concise. Font Size 18 pt or higher for headers and, 14-16 pt for body information. Helvetica and Arial font style work well.
    • Don't Violate Copyrights: Avoid copyrighted images such as company logos, cartoons, movie stills or comic book characters.
    • Disclose All Potential Conflicts: The Society will insert a disclosure slide at the beginning of your oral presentation based on the information you have previously disclosed. Always read your disclosure slide out loud to the audience.
    • Connect with the Audience: While giving a presentation, it’s important to connect with the audience. Remember to make eye contact; use appropriate facial gestures and avoid reading slides verbatim.
    • Practice and Prepare: A good rule of thumb is to prepare approximately 1 slide per minute. For example, if the length of your presentation is 15 minutes you should have no more than 15-20 slides. A cut off timer will be utilized during all speaker PowerPoint presentations to ensure attendees have an opportunity to engage with the faculty.
    PowerPoint Presentation Size Requirement 

    We are now utilizing a larger digital screen in our sessions rooms. Please be sure that when preparing your PowerPoint slides your file sizes are 16x9 to accommodate the new screen size. The following templates are provided templates to assist with this change. Faculty are not required to used the PPT templates provided below. 

    IMPORTANT:  Please make sure your PowerPoint presentation is compatible with Windows Office 2003 or Office 2007. Faculty are not allowed to use a Apple devices during their presentation(s). 

  • Preparing to Give a PowerPoint Presentation

    Uploading Your Presentation

    All presenters are strongly encouraged to submit their presentations online prior to arriving in Chicago. The Heart Rhythm Society is able to accommodate presentations that include video/sound. Please carefully review the Guidelines on the HRS 2017 Advance Submission Site for specific presenting instructions.

    Link to Presentation Management Site: Https://HRS2017.sessionupload.com

    First Time Login: Use the email address to which the Society have contacted you regarding your roles to login. Your initial password is HRS2017. Note that passwords on this site are case-sensitive. After logging in for the first time, you will be asked to create a personalized password. Please make a note of this password for subsequent visits to the site. The Guidelines tab, located near the top of the webpage, will provide assistance with this process as well as helpful information when preparing your presentation(s) including fonts, animations, etc., if needed.

    If you are presenting in an interactive session, please be sure to submit your presentation 2-3 weeks prior to the conference to allow our team time to program your questions. Reminder, your questions should be submitted in a PowerPoint via the Advance Submission Site. If you participated in the question writing process for Maintenance of Certification (MOC) or CME On Demand, please do not use the same questions in your presentation.

    PowerPoint Presentation Size Requirement 

    We are now utilizing a larger digital screen in our sessions rooms. Please be sure that when preparing your PowerPoint slides your file sizes are 16x9 to accommodate the new screen size. The following templates are provided templates to assist with this change. Faculty are not required to used the PPT templates provided below. 

    IMPORTANT:  Please make sure your PowerPoint presentation is compatible with Windows Office 2003 or Office 2007. Faculty are not allowed to use a Apple devices during their presentation(s).

    Maximum Length of PowerPoint Presentation 

    A good rule of thumb is to prepare approximately 1 slide per minute. For example, if the length of your presentation is 15 minutes you should have no more than 15-20 slides. A cut off timer will be utilized during all speaker PowerPoint presentations to ensure attendees have an opportunity to engage with the faculty.

  • Live Rehearsal Environment in the Speaker Resource Room

    A mock session room designed to help speakers become more comfortable with the presentation management system; specifically launching their presentations from the podium and presenting in a live environment. Located in Room 190. 

 

Information for Faculty Participating in Interactive Sessions

 
  • Audience Response System and Interactive Sessions

    Interactive sessions provide an opportunity for participants to engage directly with the faculty during the session using the Audience Response System (ARS). Accessible via the Mobile App, Conference iO is an intuitive response system that empowers attendees and gives presenters actionable, real-time insight to the faculty. A short demo will be held in the Spring for session chairs and speakers participating in these sessions. A summary of that demo is provided below.

    Social Q & A 

    Social Q & A allows attendees to send messages directly to the chair(s) during the session. Session chair(s) will be provided a single iPad at the beginning of the session by the room technician. This iPad is pre-programmed with the Conference iO software only; please be sure to return the iPad at the end of the session. At the end of each presentation, or end of the session, chairs are responsible for facilitating the attendee-to-speaker engagement. Speakers do not have any additional requirements other than preparing a standard PowerPoint (PPT) presentation and answering questions from the attendees provided by the session chairs.

    Polling Questions

    Polling allows speakers to provide a question to the attendees and ask for the “One Best” answer using a PPT slide. Presentations with polling questions must be submitted by Monday, May 1,2017, 5 p.m. CT. Instructions on preparing your Polling Question in your PowerPoint slides are as follows:

    The Polling Question PPT slides must be in the following format and uploaded as part of your presentation:

    • Clearly indicate your question/answer PPT slides in your presentation
    • Only the question MUST to be in the Title box
    • The answer Choices should be bulleted (alpha) in the Text or Content Box

    IMPORTANT:  Please make sure your PowerPoint presentation is compatible with Windows Office 2003 or Office 2007. Faculty are not allowed to use a Apple devices during their presentation(s).

    Session chairs will be provided an iPad to facilitate the attendee-to-faculty engagement. Chairs are responsible for ensuring the speaker provides sufficient rational to the learners.

    Once you have uploaded the files, you will NOT be able to make any changes to your ARS questions. You may, however, change your presentation slides. If you need to make changes to your ARS questions, please contact Philip Bradley at philip.bradley@freemanco.com or 214-869-6236. Visit the link to your confirmed faculty roles or the Online Itinerary Planner for a list of interactive sessions.

INSTAGRAM @HRSonline

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