Faculty Training

Faculty Engagement Plan

Faculty participants are essential to our meeting; we empower them by providing information and resources to be utilized during their preparation for their role(s). Download the Faculty Engagement Plan to view an illustration of your responsibilities as a faculty participant.

The Faculty Engagement Plan can be used by new and senior faculty participants to collaborate and prepare for #HRS2020!

Presentation Time Requirement

A good rule of thumb is to prepare approximately 1 slide per minute. For example, if the length of your presentation is 15 minutes you should have no more than 15-20 slides. A cut off timer will be utilized during all speaker PowerPoint presentations to ensure attendees have an opportunity to engage with the faculty.

 
  • Do I Need to Prepare a Presentation?

    Yes

    No

    Optional

    General Presentation Title (Invited Speakers) or Oral Abstract Presenter

    Late-Breaking Clinical Trials Presenters

    Translator

    Antagonist/Protagonist Rebuttal

    Session Chairs and Co-Chairs

    Abstract Commentator

    Panelist

    Discussant

    Expert Commentator

    Expert Moderator

    Moderator

    Judge

  • Do's and Dont's for Your PowerPoint Presentation
    • Avoid Busy slides: When preparing your slides, you really want to ensure that your design is clear and concise. Font Size 18 pt or higher for headers and, 14-16 pt for body information. Helvetica and Arial font style work well.
    • Don't Violate Copyrights: Avoid copyrighted images such as company logos, cartoons, movie stills or comic book characters.
    • Disclose All Potential Conflicts: The Society will insert a disclosure slide at the beginning of your oral presentation based on the information you have previously disclosed. Always read your disclosure slide out loud to the audience.
    • Connect with the Audience: While giving a presentation, it’s important to connect with the audience. Remember to make eye contact; use appropriate facial gestures and avoid reading slides verbatim.
    • Practice and Prepare: A good rule of thumb is to prepare approximately 1 slide per minute. For example, if the length of your presentation is 15 minutes you should have no more than 15-20 slides. A cut off timer will be utilized during all speaker PowerPoint presentations to ensure attendees have an opportunity to engage with the faculty.
    PowerPoint Presentation Size Requirement 

    We are now utilizing a larger digital screen in our sessions rooms. Please be sure that when preparing your PowerPoint slides your file sizes are 16x9 to accommodate the new screen size. The following template is provided templates to assist with this change. Faculty are not required to used the PPT template provided below. 

    IMPORTANT:  Please make sure your PowerPoint presentation is compatible with Windows Office 2003 or Office 2007. Faculty are not allowed to use a Apple devices during their presentation(s). 

  • Preparing to Give a PowerPoint Presentation

    Uploading Your Presentation

    All presenters are strongly encouraged to submit their presentations online prior to arriving in San Francisco. The Heart Rhythm Society is able to accommodate presentations that include video/sound. Advance Submission Guidelines will be available at a later date. Once available, please carefully review the Guidelines for specific presenting instructions.

    If you are presenting in an interactive session, please be sure to submit your presentation 2-3 weeks prior to the conference to allow our team time to program your questions. Reminder, your questions should be submitted in a PowerPoint via the Presentation Management Site. If you participated in the question writing process for Maintenance of Certification (MOC) or CME On Demand, please do not use the same questions in your presentation.

    The Presentation Management Site will be available early April. Please go to the following Presentation Management site URL to submit your presentation:

    PowerPoint Presentation Size Requirement 

    We are now utilizing a larger digital screen in our sessions rooms. Please be sure that when preparing your PowerPoint slides your file sizes are 16x9 to accommodate the new screen size. The following template is provided templates to assist with this change. Faculty are not required to used the PPT template provided below. 

    IMPORTANT:  Please make sure your PowerPoint presentation is compatible with Windows Office 2003 or Office 2007. Faculty are not allowed to use a Apple devices during their presentation(s).

    Maximum Length of PowerPoint Presentation 

    A good rule of thumb is to prepare approximately 1 slide per minute. For example, if the length of your presentation is 15 minutes you should have no more than 15-20 slides. A cut off timer will be utilized during all speaker PowerPoint presentations to ensure attendees have an opportunity to engage with the faculty.

  • Live Rehearsal Environment in the Speaker Resource Room

    A mock session room designed to help speakers become more comfortable with the presentation management system; specifically launching their presentations from the podium and presenting in a live environment. Located in the Speaker Resource Center, Upper Level, Sails Pavilion. 

 

Information for Faculty Participating in Interactive Sessions

 
  • Audience Response System and Interactive Sessions

    Interactive sessions provide an opportunity for participants to engage directly with the faculty during the session using the Audience Response System (ARS). Accessible via the Mobile App, SYNC is an intuitive response system that empowers attendees and gives presenters actionable, real-time insight to the faculty. 

    Social Q & A 

    Social Q & A allows attendees to send messages directly to all participants in the session. Session chair(s) will be provided a single iPad at the beginning of the session by the room technician (or can log in and use their own device). If you use the iPad, please be sure to return the tablet at the end of the session. At the end of each presentation, or end of the session, chairs are responsible for facilitating the attendee-to-speaker engagement. Speakers do not have any additional requirements other than preparing a standard PowerPoint (PPT) presentation and answering questions from the attendees provided by the session chairs.

    How to use/insert Polling Questions during your presentation

    How to connect to Sync, how to vote and see live results

    Best Practices for Utilizing Sync in your presentation

    Sync Support Onsite and Pre-event 

     

    Polling Questions

    Polling allows speakers to provide a question to the attendees and ask for the "One Best" answer using a PPT slide. Presentations with polling questions must be submitted by Monday, April 29, 2019, 5 p.m. ET. Instructions on preparing your Polling Question in your PowerPoint slides are as follows:

    The Polling Question PPT slides must be in the following format and uploaded as part of your presentation:

    • Clearly indicate your question/answer PPT slides in your presentation
    • Only the question MUST to be in the Title box
    • The answer Choices should be bulleted (alpha) in the Text or Content Box

    IMPORTANT:  Please make sure your PowerPoint presentation is compatible with Windows Office 2003 or Office 2007. Faculty are not allowed to use a Apple devices during their presentation(s).

    Session chairs will be provided an tablet to facilitate the attendee-to-faculty engagement. Chairs are responsible for ensuring the speaker provides sufficient rational to the learners.

    Once you have uploaded the files, you will NOT be able to make any changes to your ARS questions. You may, however, change your presentation slides. Visit the link to your confirmed faculty roles or the Online Itinerary Planner for a list of interactive sessions.

     

    Building a Presentation

    What format should the slides be imported in?

    You may build your slides in PowerPoint or Keynote.  Slides will be imported as PDF files however, you will still run your presentation in its native PPT or Key format. This allows for optimizing bandwidth and avoiding font and format issues in Sync.  It is recommended that you do not cover content with builds as they will be covered in the PDF export.  If you would like the “reveal” effect, create duplicate slide and have the animation build on the copy.

    Is there a way to edit slides within Sync?

    Finalize all changes in PowerPoint or keynote.  The Sync team will convert the slide to PDF and re-uploaded. We can replace a single slide or an entire presentation. The system updates the devices with the new content in real-time.  We like to have all slides final 1hr before your presentation goes live but shorter windows can usually be accommodated.

    Can presenters preview their interactions?

    Yes, we will have a Sync support station in the Speaker Ready Room for reviewing Sync polling slides. This allows the speaker to verify their slides and experience the second screen in real time. 

    What is an interaction?

    An interaction is the type of response the participants are prompted to use. It varies from multiple choice, thumbs up/down, scale from 1-5, 10, or 100, as well as likely/unlikely and agree/disagree.

    How do you add an interaction to a slide?

    First determine the type of poll question you would like to ask (Sync supports nearly a dozen different interaction types).  Please review the Sync Speaker Training template for all the available options and examples.  No plugins or special softer to install.  You want to make sure your slide with the question and vote options are clear, but you can use any formatting that you like.

    How often is it recommended to place an interaction within the presentation?

    We recommend an interaction every 10-15 Minutes in order to keep the participants engaged and using the app. This reinforces our best practices of effective presentations.

Exit Heart Rhythm Scientific Sessions

You are about to exit the Heart Rhythm Scientific Sessions website. Upon clicking the Continue button, you will be redirected to an external website.

Loading...

Continue