Call for Science

 

Submit Your Science!

HRS is now accepting science abstracts for the 40th Annual Heart Rhythm Scientific Sessions, May 8-11, 2019 in San Francisco. The submission deadline is Friday, December 7, 2018, 11:59 PM ET. Accepted abstracts will be published in the May Supplement of HeartRhythm Journal. Please submit your science to play an integral role at the premier heart arrhythmia event of over 6,000 professional from across the globe.

 

Fees

Each abstract submission for nonmembers will require a $25 fee, while submissions are complimentary for HRS members. Become an HRS member today to submit for free. Nonrefundable submission fees will be used to fund travel grants for fellows-in-training. Awards will be given to the highest scoring abstract in each category with a fellow-in-training as first author. If funds allow, additional awards will be awarded to the highest scoring (or second highest if an author has already been selected) abstract from each continent with a fellow-in-training as first author.

You Spoke. We Listened.

HRS received a large volume of recommendations from our attendees, members and volunteers to improve our Scientific Sessions offerings. The most repeated request was to provide more support for fellows and clinicians from the developing world. In light of this feedback, HRS explored ways to enable wider participation this year. The result is we are waiving registration fees for HRS members from the 28 countries identified by the World Bank as Low or Lower-Middle Income. Fellows-in-training can join HRS for free and early career EPs may receive considerable discounts for HRS membership.

Regulatory Factors

Increasing regulations from PhRMA & AdvaMed in the U.S., Eucomed in Europe, and other groups around the globe have resulted in a reduction of support for clinicians to attend scientific meetings. Additionally, the eligibility rules have become more complex leading many companies to reduce or eliminate this form of funding. Our abstract submission fee was introduced in an effort to support Heart Rhythm Scientific Session attendance by those who have traditionally relied on outside funding.

HRS Supports Fellows-in-Training

At the completion of the abstract scoring process, the selected authors will be advised via email of their award. Winners will be recognized at the Scientific Sessions.

Payments

Payments must be made by credit card during the submission process. Visa, MasterCard, and American Express are accepted.

Guidelines

Submitters are encouraged to use the Abstract Submission Guidelines as a tool for success. This resource includes everything you need to know about submitting an abstract for presentation at the Annual Scientific Sessions. Submission Guidelines include:

  • Important Information
  • Submitting Author Designation
  • Abstract Submission & Preparation Guidelines
  • Acceptance & Registration Information
  • Abstract Categories
 

Discounts for HRS Members

Not a member?
Join today to qualify for discounts on abstract submission and registration rates. Membership applications can take up to four business days to be reviewed: if you apply then please wait to submit your abstract until you are told that your membership is approved. Learn more.

 
  • Abstract Submission Guideline Requirements

    Author Designation Information: With the SSO login, the Submitting Author is the Presenting Author and listed as the First Author for all abstracts. The contact information of the submitter of the abstract will automatically populate the submission information for the Presenting Author and First Author fields. All correspondence and registration information for the abstract will be directed to the Submitting Author only. The Submitting Author is responsible for making sure that their contact information is current during the submission process.

    Authors should carefully consider the designation of the Submitting/Presenting/First Author before initiating the abstract submission process. Each Submitting Author will be required to login using their HRS account login. If you do not have a username/password or have forgotten the information, or if you are unable to reset your password and need further assistance, contact Membership at (202) 464-9855. The Submitting Author's information will pre-populate as the Presenting Author and First Author information fields upon signing into the submission site.

    Registration: The Presenting Author (Submitting Author) is required to register for Scientific Sessions at the reduced registration fee. Expenses associated with the submission and presentation of an abstract are the responsibility of the presenter. Only one author per abstract is considered the presenter. Co-Author(s) listed on the abstract do not receive reduced rates towards registration. For more information, please review the Presenter Registration Information page.

    Embargo Policy
    Regular Abstract Submission: Accepted abstracts are embargoed until 5 p.m. on Tuesday, May 7, 2019. This means that information regarding any abstract submission may not be released before this time. Failure to honor embargo policies will result in the abstract being withdrawn and barred from presentation.

    Late-Breaking Clinical Trials Submission: Accepted Late-Breaking Clinical Trials abstracts are embargoed until the time of presentation.  This means that the Society will release these abstracts the day of the presentation/session.

    Duplicate Submissions: Abstract presented prior to the 40th Annual Scientific Sessions with substantially similar materials at any major North American meeting will be disqualified.

    Industry Abstract Submissions: Abstract submissions from industry representatives are allowed. Submissions are required to focus on science and research and not on specific products or services. The abstract presentation may NOT be sales presentations and/or endorsement for products or services.

    Abstract Acceptance and Withdrawal

    The Presenting Author must submit a request via email to the following address to withdraw an abstract from Heart Rhythm 2019 (abstracts@HRSonline.org). Please note that the Presenting Author will receive an e-mail confirmation upon completion of the withdrawal. The request must fulfill the following requirements:

    • Subject line of the e-mail must include "Abstract Withdrawal"
    • Inclusion of abstract title and number
    • Reason for the withdrawal

    The deadline to withdraw an abstract and avoid publication in the May 2019 issue of HeartRhythm Journal is Friday, February 15, 2019, 11:59 p.m. ET.

  • Withdrawal Policy

    To withdraw an abstract from Heart Rhythm 2019 the Presenting Author must submit a request in writing to abstracts@HRSonline.org by February 15, 2019, 11:59 p.m. ET

  • Embargo Policy

    Accepted abstracts are embargoed until 5 p.m. on Tuesday, May 7, 2019. This means that information regarding any abstract submission may not be released before this time. Failure to honor embargo policies will result in the abstract being withdrawn and barred from presentation.

 

Contact Us

If you have questions or comments about abstracts, please contact the Heart Rhythm Society at abstracts@HRSonline.org.

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